U25018 - Illini Union Elevator Modernization
Company Contact
Gensler Architecture, Design & Planning, P.C.
Derek Hukill
Location
Illini Union (#0023),1401 W. Green St, Urbana, IL., 61801; Illini Union Book Store (#0106) 807/809 S. Wright St, Champaign, IL., 61820
Pre-Bid Information
08/13/2025 10:00 AM CT
A MANDATORY virtual pre-bid conference for all parties interested in
bidding the project will be held at 10:00 AM on 8/6/2025 through 1-312-626-6799 Zoom
Meeting ID: 832 6701 7759 Password: 1867. Representatives of the Owner and the
Professional Services Consultant will be present to answer questions regarding the project
and bidding procedures. A second MANDATORY virtual pre-bid conference for all parties
interested in bidding the project will be held at 10:00 AM on 8/13/2025 through 1-312-626-
6799 Zoom Meeting ID: 842 8029 5936 Password: 1867. All prospective bidders are
REQUIRED to attend at least one of the MANDATORY pre-bid conferences.
An optional pre-bid site meeting will be held at 1:00 PM on Wednesday, 8/13/2025 starting
at the Illini Union in front of Elevators 1 & 2. This is optional but highly recommended.
Bid Information
08/28/2025 02:00 PM CT
Electronic Bids will be received up to the hour of 2:00 PM, prevailing
time, on 8/26/2025 for Contract Division(s)
Contract Division 05 - Electrical Work
Electronic Bids will be received up to the hour of 2:00 PM, prevailing
time, on 8/28/2025, for Contract Division
Contract Division 01 - General Work.
Division(s) 05 - Electrical Work, electronic bids will be
electronically opened and publicly read on 8/26/2025 at 2:30 PM on a Zoom callin
telephone number 1-312-626-6799 Zoom Meeting ID: 823 4363 6724
Password: 1867 and tabulated. Additionally, Division 01 - General Work electronic
bids will be electronically opened and publicly read on 8/28/2025 at 2:30 PM on a
Zoom call-in telephone number 1-312-626-6799 Zoom Meeting ID: 818 0763 7005
Password: 1867 and tabulated. A recording of the bid opening is available upon
request.
Deadline for bidder Requests for Information (RFI) is 7 calendar days prior to Bid
Opening date and time, unless otherwise specified.
Site Visit Information
The Bidder, before submitting a bid for this Work, shall visit and carefully
examine the site of the Work in order to have full knowledge of, and to fully understand and
appreciate, the facilities, difficulties, and restrictions attending the performance of the
contract for which a bid is submitted. The Bidder shall take all required measurements and
carefully inspect all existing conditions, constructions, irregularities, and interferences
which may affect the Work under this contract.
An optional, but highly recommended, project site visit will be available for bidders. This
will occur Wednesday, August 13, 2025, at 1:00 PM. Participants are asked to meet in the
Illini Union elevator E1/E2 lobby with visits to each elevator, mechanical spaces, etc.
Bid Categories
General Contractor Sub-Contractor Electrical Plan room Supplier (C) Eastern Engineering Only
Description
There are two buildings within the scope of work: Illini Union (#0023) and Illini Union Book
Store (#0106)
Illini Union (#0023):
1. Replacing existing traction elevators and their components with new components
for E1, E2, E5 & E6 Providing new machines, selectors, governors and controllers, new
cabs and associated construction, new hoist way doors and hardware, new code required
two-way communication system. Elevator components including existing platforms, slings, frames and counterweights are to be replaced on a case by case basis for each elevator in accordance with Division 14 Specifications. The project will also
replace existing pit equipment. Any code-required upgrades to the equipment, including
but not limited to, ventilation, fire hats, sump pumps, etc. will also be included in this project.
The work will be within the elevator shafts, elevator machine room and other associated
spaces. Elevator E7 is currently a public elevator, this project will change this from public
use to service elevator. The scope will be limited to removal from the current power source
which is combined with Elevators E5 & E6. Work shall address deficiencies in the
Americans Disabilities Act (ADA).
2. Elevator Mechanical Room: Exhaust Fan, Air conditioning, ventilation, Fire
protection and suppression work and integration, rerouting of water line, all non-compliant
code related items.
3. Elevator Shaft: Pit Ladder, Pit lighting, Pit Sump Pump and pit, Rail slipper Guides
changed to Roller Guides, Cab, Cab doors and operating components, Cab controls
including ADA Push Pad Controls, Call buttons and Car position indicators. Miscellaneous
items include Fire protection, suppression and integration, all non-compliant code related
items.
4. Access controls are required to control access at each floor.
Illini Union Book Store (#0106):
The Illini Union Bookstore has one public traction elevator that is also used as the
bookstore’s service elevator. The basement level, first floor and second floor belong to the
bookstore. Levels three, four and five are assigned to other campus users. Access controls
are required to control access at each floor.
1. Replacing existing traction elevators and their components with new components
for E3. Providing new machines, selectors, governors and controllers, new cabs
and associated construction, new hoistway doors and hardware, new code required two
way communication system. Elevator components including existing platforms, slings, frames and counterweights are to be replaced on a case by case basis for each elevator in accordance with Division 14 Specifications. The project will also replace existing pit equipment. Any code-required upgrades to the equipment, including
but not limited to, ventilation, fire hats, sump pumps, etc. will also be included in this project.
The work will be within the elevator shafts, elevator machine room and other associated
spaces. Work shall address deficiencies in the Americans Disabilities Act (ADA).
2. Elevator Mechanical Room: Exhaust Fan, Air conditioning, ventilation, Fire
protection and suppression work and integration, rerouting of water line, all non-compliant
code related items.
3. Elevator Shaft: Pit Ladder, Pit lighting, Pit Sump Pump and pit, Rail slipper Guides
changed to Roller Guides, Cab, Cab doors and operating components, Cab controls
including ADA Push Pad Controls, Call buttons and Car position indicators. Miscellaneous
items include; Fire protection and suppression and integration, all non-compliant code
related items.
Refer to Division 01 of the technical specifications for a complete, detailed breakdown of
the base bids and alternates for this project.
This project includes a Project Labor Agreement that will be executed between the lowest
responsible/responsive bidder and the East Central Illinois Building and Construction
Trades Council. A copy of the Project Labor Agreement is included at the end of Section
00 90 00.
Job Purchase Information:
Up to (2) complete sets of bidding documents are available to PRE-QUALIFIED BIDDERS (NO PLANROOMS) for a $500 Refundable deposit check OR non-cash deposit plan per set, made payable to Gensler Architecture, Design & Planning, P.C. (include the name of the job in the reference line). Scan a copy of the check (for shipping and delivery orders) to Eastern Engineering-Champaign Office, Champaign@easternengineering.com AND deliver the original check (for all orders) Eastern Engineering-Champaign Office, 404 E. University Ave. Champaign, IL. 61820. Downloadable and Printed Sets of Bidding Documents may be ordered per the options listed on the Order page (plus Processing Fee/Eco Fee, and Shipping/Delivery and Tax when applicable). Credit Card or Eastern Engineering Charge Account required (before printing) for purchases.
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